Executive Assistant - People & Culture NSW

As an Executive Assistant you will be a valuable member of a dynamic collaborative and supportive team, providing executive support to our Chief People Officer (CPO). This is a permanent, full time opportunity based in our Darling Park, Sydney CBD offices.

To be successful in this role, you will have the ability to work independently in a fast-paced environment with extensive experience supporting at the group executive or c suite level.

Key responsibilities for this role include:

• Providing efficient and varied executive and administration support while preserving confidentiality and professionalism;
• Proactively manage the CPO’s mailbox and calendar, prioritising emails, flagging urgent matters, and responding on their behalf where appropriate. Run interference by filtering out non-essential inquiries and ensuring critical communications are handled promptly and efficiently.
• Handle sensitive and confidential information, ensuring that all People & Culture related data, including employee records, contracts, or organisation strategies, are securely managed and only accessible to authorised personnel.
• Responding proactively to changing circumstances and competing priorities within strict deadlines;
• Coordinating meetings, preparing agendas and drafting minutes, tracking and follow up of action items;
• Organise travel and accommodation.
• Collate invoices, prepare monthly expense reports for CPO.
• Coordinating internal communications;
• Organise team events and social activities such as monthly birthday celebrations, team lunches and dinners, off-sites, catering and venue hire as required.
• Keeping the intranet up to date for the division or as requested.
• Undertake any other administrative or support activities as required.
• Providing support to wider senior leadership team as required including assistance on strategic projects.

The successful applicant will have:

• Demonstrated experience as an Executive Assistant at a senior executive/ group executive or c suite level;
• Strong organisation and coordination skills with the ability to multi-task and to meet deadlines;
• Excellent administrative skills with strong attention to accuracy and detail;
• Professional, calm, and ‘can-do’ approach to everything they do;
• Demonstrated success in working collaboratively;
• Excellent communication skills, with the ability to communicate at all levels;
• Fast and accurate typing skills with an advanced knowledge of Microsoft Office
• People person who contributes to workplace culture
• Resilient and adaptable to fast-pace environment
• Proactive self-starter who takes initiative
• Ability to stay calm while working under pressure
• Strong multi-tasking and organisational skills
• Natural problem solver
• Strong attention to detail