Legal Administration Assistant

Life at PICA Group

We asked our people what made working at PICA special, and they highlighted that we offer a sense of Belonging, we have Flexible ways of working, we’re Making a Difference every day, your career journey provides Challenge and Growth, and you’ll enjoy our PICA Perks.

About the role

We are on the lookout for a dedicated and detail orientated Legal Administration Assistant to join our Kemps Petersons Legal team in Sydney.  This role is a full-time permanent position. Reporting to the Senior Solicitor, you will assist the team in initiating legal proceedings for our Owners Corporation and commercial clients, ensuring all work is accurate, compliant, and efficient.

Objectives

• Initial case intake, including opening new files, requesting/ sourcing documents from Client, and drafting confirming letters to clients and Solicitor Demand Letters;
• Court e-filing of documents, calendaring hearing dates for contested matters;
• Draft various initiating action documents, motions, petitions and pertinent proposed orders as may be necessary across multiple jurisdictions;
• Respond to client and court inquiries, communications and/or payout requests from
• debtors/defendants, review and interpret Owners Statement of Accounts (Strata) and client invoices (Commercial) and calculate debt settlement amounts;
• Initiative, respond to and maintain written/verbal communication with clients, defendants, internal and external stakeholders;
• Maintain case management of matters within KPIs;
• Research legal issues as directed by supervising Solicitor;
• Assist Solicitor in preparing for defended matters for trials; and
• Assist with any administrative duties where required.

About you

• Ideally you will have a minimum of 1 years’ experience in legal document drafting, debt recovery, data entry and administrative processes, but if not, the right attitude and willingness to learn and grow will set you apart from the rest!
• You’re known for outstanding client service and communication skills (written & verbal).
• Excellent time management and organisational skill is a must for this high-pace, high-volume role
• You are proficient with MS Suite programs
• You are willing to expand your knowledge and skills across multiple jurisdictions
• You can professionally and sensitively deal with clients and third parties.
• You have an eye for detail.
• If you want to be the “glue” for our tribe and are a genuinely a nice person who is always willing to pitch in when the chips are down, then we will consider you!

We are a hardworking team, who pride ourselves on being loyal, supportive and we always work with the highest integrity.

About Us

If you haven’t heard of PICA Group, check us out: http://picagroup.com.au/, I think you’ll be impressed.  We have over 700 staff and 30 branches along the east coast, from Far North Queensland down to Tasmania.  We’re undergoing an exciting transformation, investing heavily in new products, technology and people initiatives – it’s a great time to join. Still not convinced? Check out what our employees have to say about working at PICA on Glassdoor A 4.6 star rating is nothing to sneeze at.

What we can offer you!

• Flexibility – Hybrid work schedules working from home five days each fortnight
• A Day Off – On your birthday because you deserve it!
• Benefits - Paid parental leave, discounted health insurance, hospital excess coverage, discounted fitness memberships, and study leave, to name a few.

How to apply

If you're ready for that next step in your career and want to join an industry leader at an exciting period of transformation, please apply via the link. At PICA we value diversity and encourage a speak up culture where our people bring their whole selves to work to enhance community living for all.

For up-to-date information about PICA Group, visit us:

https://www.linkedin.com/company/prudential-investment-company-of-australia/mycompany/

https://picagroup.com.au/

You must have the right to live and work in this location to be considered for this opportunity.

It is PICA Group’s policy not to accept speculative CV’s from Agencies, unless the role has been released directly to the agency. Should we require any assistance from agencies on any roles a member of the Talent Acquisition team will contact agencies directly.